First implementation
A contained private AI environment for one high-value workflow.
The pilot is a contained implementation of private chat, private document search, and one to two workflows — installed where your data can stay under your control, with real users and measurable success criteria.
Implementation typically $35,000–$95,000+ · plus customer-paid hardware and third-party costs
Hardware is scoped and paid separately by the customer. Not every pilot requires a full rack or a large GPU server.
What's in the box
Everything one workflow needs to run privately.
Local AI server or workstation
A hardware recommendation sized to your workload — paid for and owned by you, procured after scope approval and upfront payment. BrooksFlow does not finance customer hardware.
Local model serving
Open-weight models running on your hardware. Weights on your disk, inference inside your network.
Private chat interface
A controlled interface for approved users — internal questions, drafting, and workflow support.
Private document search
RAG over approved documents with citations, evaluation checks, and explicit uncertainty.
One to two workflows
Intake routing, summarization, policy lookup, drafting support — scoped, built, and measured.
Training + 30 days of support
Staff training, admin access, basic logging, documentation, and a month of post-launch support.
How a pilot runs
Four moves from scope to handoff.
01 · Scope
One workflow, one primary user group, defined data boundaries, and success metrics agreed before anything is built.
02 · Install
Hardware provisioned, hardened, and placed inside your network. Model serving and access controls configured.
03 · Index + configure
Approved documents indexed, retrieval evaluated, workflows wired up, hallucination checks run against real questions.
04 · Train + hand off
Users trained, admins equipped, documentation delivered, success metrics reviewed. Then 30 days of support.
Good pilot candidates
Repeated, measurable, close to the work.
The best first workflows are ones your team does every week and can measure honestly.
- Document summarization and matter or case overviews
- Intake routing and referral processing
- Internal knowledge and policy search
- Drafting support with human review
- Administrative exception review
- Contract and agreement lookup
FAQ
Pilot questions
That depends on the approved scope and security review. Some pilots begin with sample or redacted data; others require controlled access to live data. Data handling is defined before implementation begins.
You get a recommendation for production rollout, further testing, redesign, or retirement of the use case. If the workflow moves forward, Managed AI Ops can support ongoing operation.
No. Most pilots run with a business owner, an IT or security contact, and BrooksFlow doing the heavy lifting.